Workshop Minutes 8-12-25

CITY OF KETTERING

CITY COUNCIL

WORKSHOP MINUTES – CAPITAL IMPROVEMENT PROGRAM (CIP)

AUGUST 12, 2025

The Council of the City of Kettering, Ohio, met in a workshop session on Tuesday, August 12, 2025, in the Deeds Conference Room, Kettering Government Center, 3600 Shroyer Road. The meeting came to order at 5:33 p.m.

Council Members present included Mayor Lehner, Vice Mayor Fisher, Mr. Sullivan, Mrs. Hall, Mr. Suddith, Ms. Duvall and Mr. Scott.

Staff Members present included City Manager Matt Greeson, Assistant City Manager Steve Bergstresser, Assistant City Manager Bryan Chodkowski, Law Director Ted Hamer, Assistant Law Director Maggie Pasqualone, Public Service Director Dave Duritsch, Project Manager Rob Baker, Finance Department Director Nancy Gregory, Budget Manager Kelly O’Connell, Planning & Development Director Tom Robillard, Parks, Recreation & Cultural Arts Director Bill Tschirhart, Assistant City Engineer John Sliemers, and Clerk of Council Amy Hayslip.

Mr. Sterling Abernathy and Ms. Celeste Mitchell were also in attendance.

Mr. Greeson opened the workshop by thanking the team for their efforts including Mr. Bergstresser, Ms. Gregory, Ms. O’Connell, Mr. Sliemers, Mr. Duritsch and Mr. Tschirhart.

Mr. Greeson stated that the CIP five-year plan development began in March demonstrating financial sustainability with a focus on necessary projects and wise investments. Improvements will be made to business areas and neighborhoods. The City will invest $55 million in community and infrastructure during the next five years not including the ice arena, Fraze and Parks and Facilities Master Plan. The proposed 2026 CIP budget totals $13.8 million ($14.4 million in 2025). Current CIP outlay for 2026 is $10.6 million ($10.5 million in 2025) to be drawn down from the following sources: Capital Improvement Fund (Estate Tax) – $2.5 million; Gas Tax revenue – $950,000; miscellaneous CIP revenue – $1.0 million; General Fund transfer – $6.224 million; outside funding – $3.0 million.

Mr. Bergstresser stated that reducing the Estate Tax amount from $3 million to $2.5 million will give us until 2029.

Mr. Duritsch presented the Public Service portion of the CIP plan for 2026 to 2030.  Parks – Miscellaneous: Kennedy Park restroom improvements ($60,000) and roof replacements: ($30,000) Kettering Recreation Complex/CIL Senior Center: floor refinishing program ($35,000); roof repairs ($150,000); spa area improvements ($100,000); and Ice Arena water heater ($40,000).

Mr. Duritsch presented improvements to be made at Water Park/Main Pool: soft surface ($20,000) Mechanical Improvements ($105,000); Slides Maintenance ($30,000) and concrete repairs around Tropical Twister ($75,000).

Mr. Duritsch stated that Rosewood Arts Center would have mechanical room improvements ($38,000).

Mr. Duritsch stated that Parks Maintenance Center (Valleywood) would have Campus Improvements ($175,000).

Mr. Duritsch stated the Civic Commons/Fraze Pavilion would have fountain painting ($60,000); concessions air handler replacements ($60,000) and stage painting ($50,000).

Mr. Duritsch stated that the Public Service Center would be updating HVAC Units in the break room ($20,000).

Mr. Duritsch presented maintenance projects at fire stations including: TOX sensor replacements – one per year for four years ($45,000); water well abandonment ($45,000); miscellaneous improvements ($180,000); ADA improvements ($25,000); and facility chargebacks ($80,000).

Mr. Duritsch stated that carpet replacement would take place at the Courts building in the court rooms judges area ($35,000).

Mr. Tschirhart presented the proposed CIP budget for Parks, Recreation and Cultural Arts. Improvements to parks infrastructure include miscellaneous CIP items ($30,000), park concrete repair ($30,000); park playground equipment ($75,000); park playground surface ($150,000); park amenities replacement ($30,000); and park painting / repair program ($30,000), park aggregate path repair ($100,000); park infrastructure repairs ($25,000); park naturalization ($15,000); and tennis / basketball courts $50,000);

Mr. Tschirhart continued his presentation with PRCA CIP inclusions: Polen Farm paver replacement ($120,000); Delco Park path repair ($30,000); 1% for the Arts to be determined ($85,000); citizen tree planting program ($10,000) tree maintenance and planting ($75,000); Public Street Landscaping ($40,000) and street construction tree replacement ($10,000).

Mr. Bergstresser began his portion of the presentation with Traffic Control Projects.  The traffic signal replacement program began in 2011 and we are currently in Phase 4 with a total cost of $2,116,000: Federal CMAQ Grant ($1,329,000) and Kettering ($787,000). In 2026 and 2027, traffic signals will be replaced at Research at both County Line and Founders, Wilmington and Meijer, Dorothy and Delco Park and Woodman and Vale. Other traffic-related items include maintenance ($10,000), pavement marking program ($25,000); miscellaneous transportation ($20,000) and UPS and battery replacements ($25,000).

Mr. Bergstresser presented Roadway Projects next and explained that the general asphalt resurfacing project budget of $1.75 million in 2026 to include Santa Rosa, Weybright, Brazoria, Corlington, Braewick, Hemphill, Irelan, Fernbrook, Fernmont and Drayton. Other asphalt resurfacing projects are Frieda, Chee and Ives; Timberwilde; Westlawn (Bigger to Polen; and Moraine Ridge, Tait Circle, Stonehenge, William, Burnham and Kresswood totaling (($1.4 million).

Mr. Bergstresser presented Concrete Repair for Horlacher Phase 1 and miscellaneous locations ($275,000); miscellaneous roadway ($25,000); crack sealing program ($50,000) and street sign replacement ($25,000).

Mr. Bergstresser explained that the Thoroughfares, Arterials and Collectors budget is $490,000 with resurfacing on Glenheath – Wilmington East Stroop Road ($290,000) and Lincoln Park – Waltham to North Marshall Road ($200,000).

He then discussed curb, sidewalk and drive approach repairs ($100,000) and the State Gas Tax Revenue Program. The Golf Club Estates Street and Drainage Improvements project: drainage and street work will be covered by ARPA funds of $1.2 million and also include resurfacing to be covered by the Gas Tax Program ($950,000) paired with concrete work ($700,000). Also included in this budget are Ridgeview, Brookview, Belvoir, Wrenford, Bellflower, Regent, Miramar/ Fairway and Atherton.

Mr. Bergstresser stated that the ADA replacement program ($125,000) is used to replace curb ramps on streets that may be eligible for federal funding in the future, to make them simpler projects to fund and construct when federal funds are used.

Mr. Bergstresser discussed several roadway improvements to be completed in 2026, including: Display Lane Street Improvements ($350,000); Marshall Road Improvements – East David to Wilmington $1,924,000 ($919,000 for which Kettering will cover $877,000 Federal STP Grant and $128,000 Federal TA Grant). Other roadway improvement projects include Parklawn Drive Improvements ($725,000); Whipp Road – Bigger to Oak Valley ($850,000); Galewood Street Bridge Rehab ($50,000) for Right of Way purchases with a 2028 Construction.

Mr. Bergstresser presented streetscape projects including SR 835 Ped/Bike Path ($714,000 ODOT TA Grant); Kettering Business Park Ped/Bike Connector ($125,000); and bike program and pole painting funds to assist in maintenance ($30,000).

Mr. Bergstresser discussed drainage projects including: Delco Park Railroad Bridge removal ($200,000); Storm Water Master Plan ($150,000); and Miscellaneous Drainage ($25,000).

Mr. Greeson reviewed the Council Agenda and gave a brief overview of the Memorandum of Understanding for the revitalization of the Dwight L. Barnes building that is item #7 on tonight’s agenda.

At 7:08  pm Mayor Lehner asked is there a motion to enter into executive session under Section 121.6 (k) of the Codified Ordinances for purposes of:  Conference with Attorney. Vice Mayor Fisher made a motion and Mr. Suddith seconded the motion.  Motion passed by a roll call vote.

Executive Session ended at 7:18 pm.

The City Council Workshop Meeting was adjourned at 7:18 p.m.

ATTEST:

______________________________

PEGGY LEHNER

MAYOR

AMY J. HAYSLIP

Clerk of Council