Police Records Specialist

  • Application Period Closed Conducting Interviews Full Time Police
  • Anywhere
  • Posted 1 year ago



Post through 11/15/2021


The City of Kettering, Ohio, is recruiting to fill a regular full-time Records Specialist. This is a responsible clerical position requiring general clerical and office skills. The work is complex and varied, and requires a qualified typist. The records specialist must exercise judgment in the application of prescribed procedures and methods used in moderately complex matters. Depending upon the nature of the assignment, the work may be done under general supervision or may require independent judgment and action. This is a civilian position which is under the immediate supervision of the Support Services Lieutenant. This position is in the non-competitive classified Civil Service.

This position operates and maintains a computer, digital scanner, typewriter, facsimile, copier, calculator, adding machine or other office equipment in the performance of work; cross‑indexes and files documents and correspondence alphabetically, numerically, or by other predetermined classification; searches and locates file material by name, date or location; acts as desk clerk and answers inquiries according to established departmental policy; answers telephone and gives general information in response to public or official queries; proofreads official reports and printed materials and makes recommendations and corrections, as necessary; assembles a variety of data from office records for incorporation into various reports; compiles monthly and yearly records of departmental activities; maintains petty cash/sales drawer and provides reports to Finance Department; processes arrests; processes and maintains fingerprinting systems; maintains records retention schedule; schedules storage, microfilm and destruction of records and works with vendors related to the operation of these projects.


Requirements include knowledge of office terminology, procedures, equipment, business arithmetic and English; some knowledge of elementary bookkeeping, ability to work with computers and skill in typing, data entry and word processing; ability to maintain complex clerical records and prepare reports from such records; ability to make minor decisions in accordance with laws, ordinances, regulations and established policies. Abilities in making relatively complex mathematical computations rapidly and accurately, typing from a clear copy or rough draft at an average rate of speed with spelling and grammar accuracy. Clerical aptitude, the ability to handle confidential police reports, accuracy in work, good judgment, tact and courtesy are essential, along with the ability to deal effectively with the general public and city staff.  Graduation from high school or its equivalent required, with business school training highly desirable; experience in computer data entry and use of business machines; or any equivalent combination of experience and training which provides the required skills, knowledge and abilities.


Pay range is $18.88 to $27.14 per hour; excellent benefits.  Entry rate is contingent upon candidate’s experience, related skills, knowledge and abilities.


Candidates who are interested in this opportunity should submit an application, resume and cover letter by 5 PM on Monday, November 15, 2021 to: Director of Human Resources, Kettering Government Center, 3600 Shroyer Rd., Kettering, OH 45429 or ketteringhumanresources@ketteringoh.org or fax to 937-296-3371.  Office hours are 8AM-5PM, M-F.  Visit www.ketteringoh.org for more information about this position and the City of Kettering.




2018 Application Master

Job Description:

Police-Records Specialist Signed

To apply for this job email your details to ketteringhumanresources@ketteringoh.org

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