Law Department Secretary

  • Application Period Closed Full Time Law
  • Anywhere
  • Posted 4 weeks ago


Law Department


Recruitment Open Until November 10, 2017


The City of Kettering, Ohio, is seeking an exceptional, executive-level Secretary for the City’s Law Department. Candidates must demonstrate the ability to perform diversified secretarial and administrative tasks including typing and utilizing a computer for word processing. Candidates must readily apply a good working knowledge of administrative procedures and programs of the legal system. This position is responsible for secretarial and administrative work involving a variety of tasks and complex clerical activities. The work requires exercising good judgment in the application of prescribed procedures, methods and handling of routine operational matters. Additionally, this position must take initiative to quickly and effectively resolve routine and technical issues by providing accurate responses to public and employee inquiries. Duties performed under the general supervision of the Law Director.

Secretarial duties include: Composing and typing letters, memoranda, records, reports, legal documents such as briefs, opinions and entries, and other materials from clear copy or rough draft; welcomes and assists office visitors, such as Court staff, City staff, trial witnesses, crime victims, attorneys, and other members of the public; maintains confidential Department files; remaining current on rapidly changing office technology; using various online research tools and databases; assisting prosecutors in preparing for court by assembling documents, evidence, and witnesses, including the gathering of reports and media from other agencies, and copying materials for discovery; maintaining legal library and office supplies and placing orders for same; processing bi-weekly payroll for the Department; managing files in compliance with records retention schedules and other federal and state requirements; performing other duties and projects as assigned.


The ideal applicant will have: excellent administrative, organizational, customer service and communication (oral and written) skills, a high level of proficiency in office computer applications and word processing; and the ability to deal effectively with all levels of staff, City officials, police, witnesses, and the general public. Candidates should have good working knowledge of office terminology, procedures, equipment, business math and English; working knowledge of the legal system; and ability to transcribe at a reasonable speed; proficiency and accuracy in typing and excellent computer processing skills with proficiency in the use of Microsoft Office (particularly Word and Excel) and other related software programs; ability to maintain complex clerical records and prepare reports from such sources; ability to make routine decisions in accordance with laws, ordinances, regulations, and established policies; general clerical aptitude; good judgment; tact and courtesy; ability to get along well with others. Regular and predictable attendance is required. A high school diploma or equivalent with additional business school training relating to secretarial, legal, and office skills, or any equivalent combination of training and experience that provides the required knowledge and skills is required. A degree in Paralegal studies or other related field is desirable.


Pay range is $20.84/hr. ($43,347/yr.) to $26.76/hr. ($55,661/yr.); Entry rate is contingent upon candidate’s experience, qualifications and related skills, knowledge and ability; excellent benefits.


Apply immediately by submitting a Resume and Cover Letter including a brief overview of relevant work experience, salary history, education and training to: Director of Human Resources, Kettering Government Center, 3600 Shroyer Rd., Kettering, OH 45429; email to; or fax 937-296-3371. Recruitment closes on November 10, 2017 at 5:00 p.m. Visit for more information about this position.

Job Description

Equal Opportunity Employer


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