Law Department Secretary

  • Application Period Closed Conducting Interviews Full Time Law
  • Anywhere
  • Posted 3 months ago

SECRETARY

(LAW DEPARTMENT-CIVIL DIVISION)

Regular Full-Time Position

Recruitment Open Until February 15, 2019

GENERAL

The City of Kettering is seeking an exceptional, executive-level Secretary for the Law Department-Civil Division. Candidates must demonstrate the ability to perform diversified secretarial and administrative tasks including typing, filing, and utilizing a computer for word processing. Duties include composing and typing memoranda, records, reports, legal documents, and other materials from clear copy or rough draft; serving as office receptionist and performing a variety of advanced clerical tasks related to Law Department functions. The ideal applicant will have: excellent administrative, organizational, customer service, technological, and communication skills, a high level of proficiency in office computer applications, an aptitude for learning new technology and software programs; and a good working knowledge of administrative procedures and the legal system. The Secretary will serve as Secretary to the Law Director.

QUALIFICATIONS

Excellent administrative, organizational, customer service, and communication (oral and written) skills; a high level of proficiency in office computer applications and word processing; and the ability to deal effectively with all levels of staff, City officials, police, witnesses, and the general public. Good working knowledge of legal principles and practices, legal research techniques, legal terminology, and legal communication principles and practices, local, state, and federal laws and regulations, office terminology, procedures and equipment, business arithmetic, and English; some knowledge of elementary bookkeeping. Ability to transcribe dictation at a reasonable speed. Proficiency and accuracy in typing. Excellent computer processing skills with proficiency in the use of Microsoft Office (particularly Word and Excel), other related software programs, and LexisNexis. Ability to maintain complex clerical records and prepare reports from such sources. Ability to make routine decisions in accordance with laws, ordinances, regulations, and established policies. Ability to understand and follow complex oral and written directions; accurate spelling and grammar skills; general clerical aptitude; uses good judgment; displays tact and courtesy; ability to get along well with others; aptitude and ability for learning new technology and software. Regular and predictable attendance required.

Considerable experience in secretarial work involving drafting correspondence, contracts, documents, and forms, typing, filing, and office organization. High school diploma or equivalent with additional business school training relating to secretarial, legal, and office skills, or any equivalent combination of training and experience that provides the required knowledge and skills. Degree in Paralegal studies or other related field and three to five years of work experience in a law firm or office preferred. Experience in municipal or other government organizations desirable. Ability to use Lexis Nexis preferred.

COMPENSATION

The current pay for this position ranges from $21.90/hr. ($45,552/yr.) up to $31.05/hr. ($64,584/yr.). Starting rate is contingent upon the candidate’s related skills, education, knowledge, and abilities. Excellent Benefits.

TO APPLY

Interested candidates should submit an Application, Resume and Cover Letter, including a brief overview of relevant work experience and education by 5:00 p.m. on Friday, February 15, 2019 to: Director of Human Resources, Kettering Government Center, 3600 Shroyer Rd, Kettering, OH 45429-2799; email to ketteringhumanresources@ketteringoh.org; or fax 937-296-3371. Please visit www.ketteringoh.org for more information.

EQUAL OPPORTUNITY EMPLOYER

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