Leave

Details on all Leave Policies may be found in the Personnel Ordinance and in the Administrative Policies and Procedures Manual.

Vacation Leave

  • All regular full-time employees are entitled to vacation leave with pay at accrual rates in accordance with length of service criteria.
  • Rates of vacation leave accrual for various employee groups are outlined in
  • Regular part-time employees accrue vacation leave at the same rate as regular full-time employees.
    • This accrued leave is subject to the vacation leave accrual table in the Personnel Ordinance – Article III, Section 302.A.(1).
    • This accrued leave is prorated on actual hours worked.
    • Personnel Ordinance –Article I – Table of Organization identifies Regular part-time employees in contrast to Part-time/Temporary positions which are seasonal or intermittent.
  • Vacation Leave accrued and Vacation Leave taken shall be accounted for on a Vacation Year basis.
  • The Vacation Year extends from the first day of the pay period closest to October 1 of one calendar year through the last day of the pay period closest to September 30 of the following calendar year.
  • An employee may not use Vacation Leave for a period of ninety (90) days after initial appointment or last break in service, unless a special exception is made by the City Manager.
  • An employee may carry accumulated Vacation Leave forward to the next Vacation Year.
  • The total amount of accrued Vacation Leave may not exceed thirty (30) days at the beginning of any Vacation Year.
  • When an employee reaches an anniversary date entitling him/her to an increased rate of accumulation, he/she shall be credited with the increased rate at the start of the pay period closest to the anniversary date.
  • Whenever an employee leaves the City’s employ, he/she shall be entitled to remuneration for the amount of unused Vacation Leave that has been accumulated, except for employees who leave the City’s employment before completing six (6) months of service.

Sick Leave

  • Full-time employees accrue sick leave at a rate of 15 days or 120 hours per year.
  • The total amount of accrued sick leave may not exceed 260 days.
  • One-half of all accumulated sick leave shall be paid to a designated beneficiary upon the death of a current employee.

Personal Leave and Earned Days Off

  • In addition to Vacation Leave and ten (10) paid holidays, each regular full-time employee may be granted three days (24 hours) of paid Personal Leave annually.
  • Regular full-time Public Safety Dispatchers and Police Department Uniformed Deputy Bailiffs and Jailers may be granted four days (32 hours) of paid Personal Leave annually.
  • Police Officers may be granted five days (40 hours) of paid Personal Leave annually.
  • Regular full-time employees in Firefighting positions, working a 40-hour per week schedule, may be granted forty hours of paid Personal Leave annually.
  • Like Vacation Leave, Personal Leave must be scheduled in advance and be approved by the department director.
  • Personal Leave is accounted for on an annual basis and cannot be carried over from one year to the next. An employee may begin using Personal Leave after being employed with the City at least 30 days.
  • In the employees’ first calendar year of employment, the employee may receive all, some or no Personal Leave, depending upon the employee’s start date. A Firefighter or Fire Captain assigned to a fifty-six (56) average hour workweek schedule shall not receive Personal Leave days but instead shall receive twelve  (12) 24-hour EDOs annually.

Injury Leave

  • Injury leave with pay may be granted by the City Manager for service connected occupational illness or injury.
  • Compensation for lost time received by the employee from the Industrial Commission of the State of Ohio shall be paid to the Finance Director for such times as the employee received full wages from the City.

Funeral Leave

  • Up to three (3) days Funeral Leave may be granted when a death occurs in the immediate family of an employee, except that up to five (5) days may be granted in the event of the death of an employee’s spouse, child, step-child, parent or parent-in-law.
  • For the purposes of this policy, an “immediate family” is interpreted to include spouse, parent, child, brother, sister, mother-in-law, father-in-law, brother-in-law, sister-in-law, son-in-law, daughter-in-law, grandparent, grandparent-in-law, stepchild, grandchild, half-brother, half-sister, or other relative living in the same household.
  • One (1) day’s funeral leave may be granted when the death is of a more distant relative.

Maternity, Paternity, Adoption and Foster Care Leave

  • Maternity Leave with full pay and benefits may be granted for that period of time a female employee is temporarily disabled due to her pregnancy.
  • Such leave shall be treated as, and charged to, Sick Leave.
  • Should an employee require additional time off beyond her accrued sick leave or desire time off beyond her actual period of disability, the provisions for paid Personal Leave or Vacation Leave, or unpaid “Special Leave” may apply.
  • In certain circumstances, the provisions of the Family and Medical Leave Act may apply, and where applicable, certain similar benefits may apply to male employees or employees who have a child placed with them for adoption or foster care — consult the Human Resource Department.
Benefit Disclaimer:
  • These benefit details are for information purposes only and provide a general overview of some of the current benefits for full-time employees.
  • This material should only be used as a reference.
  • All benefits are subject to modification or elimination.
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